21. October 2013 17:07
It's possible to use a template/document to publish specific list information as a PDF file. Doing this will generate a PDF file containing a completed version of the template for every person (student or applicant) on the list. This can be useful to create certificates and other documents for a whole list of students.
Find out how to do so here!
17. October 2013 11:19
When you want to collect certain information (defined by a report) about a certain list of students/applicants, you can create a tabular report.
This option can be found in any list's List actions menu.
The result in your browser will look like this:
Selecting information in this online report is not possible, unless you use Google Chrome and install the extension Cellect.
You can also export the file as an Excel-file, making it a lot easier to edit the information.
4. October 2013 13:05
Find out how to do so here.
1. October 2013 10:22
Since this time of the academic year is a busy application period, once again a few important things to keep in mind as an EConsort administrator.
1. Always create a new form for a new application process. This can be done efficiently by cloning an existing application form.
- Using an old application form will allow 'old' applicants to finish and submit their old application.
- Cohorts will get mixed up, causing your new applicants to have a wrong (= old) application number.
2. Double-check the active cohort (= the cohort you're working in, bold and underlined) when setting up and publishing an application form.
Publishing an application form in the wrong cohort, will once again cause cohort problems and wrong application numbers.
3. Only your new application form can be set to ACTIVE - LIVE mode.
An active form can be found (and edited depending on the form) when searching Google.
This implies that any form that's still active can be consulted online, which is why it is very important to close old application forms. (= Set it to FUNCTIONALITY DISABLED.)
This is why you should never put a management form in the ACTIVE - LIVE mode. Doing this will put all private information of your students on the internet.
24. September 2013 11:13
Find out how an EConsort instance's manager can delete a list of students or applicants here.
The bulk deleting option is useful in order to delete non-completed applications after collecting them in a list.
Please bear in mind that this function is rather dangerous,
since it can delete important information and is irreversible.
20. September 2013 13:06
Do not put the field Unique application number on your application forms!
This field automatically creates a unique number for each applicant and therefore should not be modified by anyone.
The field should be used on management forms by the user, to make every application unique and facilitate the communication about it.
20. September 2013 12:39
Contacting students and applicants becomes very quick and efficient when you use templates.
You can create a template in the database manager, allowing you to insert fields in the document.
For every mail sent using this template, these fields will be adapted to the receiver.
This tutorial shows you how to mail using a template.
13. September 2013 13:03
Find out how to limit the information a user can access to a certain list here.
10. September 2013 12:13
Learn how to gain lots of time by updating a field for a whole list of students/applicants here.
9. September 2013 14:18
A new function within the list actions allows you to refresh a list.
(Applications > Lists of students/applicants > click a list)
This is useful to update & correct the number in brackets next to the list name.
If a student that was already in a list, is added once again to that same list,
the number between brackets is adjusted although this isn't necessary.
Clicking the green arrow will correct the number.